ACM@SVSU

ACM By-Laws

ARTICLE I – NAME

  • 1.This organization shall be called the SVSU Student Chapter if the Association for Computing Machinery. The Association is also referred to as ACM.

ARTICLE II – PURPOSE

  • 1.The chapter is organized and will be operated exclusively for educational and scientific purposes and, in furtherance thereof, specific objectives are:
  • 1.1.To promote and increased knowledge of the science, design, development, construction, language, and applications of modern computing machinery;
  • 1.2.To promote a greater interest in computing machinery and its applications; and
  • 1.3.To provide a means of communication between persons having interest in computing machinery

ARTICLE III – MEMBERSHIP

  • 1.A full-time student at SVSU who is a member in good standing of the ACM, may upon request and payment of dues become a voting member of this chapter.
  • 2.A member in good standing of the ACM who is not a full-time student at SVSU, may upon request and payment of dues become a voting member of this chapter, provided that the number of such non-student voting members shall not exceed 10 people.
  • 3.A full or part-time student at SVSU who is not a member in good standing of the ACM, may upon request and payment of dues become a non-voting affiliate member of this chapter. No such person may be a non-voting affiliate member for more than one year.
  • 4.A member of the SVSU community who is not a member in good standing of the ACM, may upon request and payment of a fee that is at least equal to the voting member dues, receive the chapter meeting notices and attend non-business meetings of this chapter.

ARTICLE IV – OFFICERS

  • 1.The officers of this chapter shall be chairman, vice chairman, secretary, and treasurer. Each officer must be a member in good standing of the ACM, a voting member of this chapter, and a full-time student at SVSU.
  • 2.The officers shall be elected at the annual election meeting. They shall take office immediately after the election meeting and serve until their successor takes office at the end of the next election meeting.
  • 3.Any member tho has served in either of the offices of chairman of vice chairman in each of two consecutive years, may not hold either office in the immediately following year.
  • 4.Vacancies in any office other than chairman caused by resignation, removal or disability shall be filled by majority vote of the Executive Council. If the office of chairman is so vacated, the vice chairman shall immediately assume that office, and the Executive Council shall then fill the vacant office of the vice chairman.

ARTICLE V – DUTIES OF OFFICERS

  • 1.The chairman shall preside at all meetings of this chapter of its Executive Council. The Chairman shall represent this chapter at all meetings with the ACM regional representative. The chairman shall also appoint all committees of this chapter and committee chairmen, except the chairman of the Program Committee.
  • 2.The vice chairman shall assume the duties of the chairman in the event of the chairman's absence. The vice chairman shall assume those duties of the chairman that are so delegated by the chairman; the vice chairman shall also be of the Program Committee.
  • 3.The secretary shall keep minutes of all chapter meetings and Executive Council meetings. The secretary shall prepare the annual chapter report for presentation to this chapter at the annual Election Meeting and prepare the report to the chairman of the ACM Student Chapters Committee after each meeting. The secretary shall send two copies of official notification to the chairman of the ACM Student Chapters Committee of changes in the elected officers or in the faculty sponsor of this chapter. The secretary shall send three copies of official notification to the executive director of the ACM of any proposed changes in this chapter's bylaws for approval prior to their distribution to the membership. The secretary shall similarly notify the executive director promptly of the final action of the proposed changes.
  • 4.The treasurer shall collect dues and maintain financial and membership records. The treasurer shall make the annual report of this chapter's finances required by the treasurer of ACM.

ARTICLE VI – FACULTY ADVISOR
  • 1.The faculty sponsor shall be nominated by the Executive Council immediately following the annual Election Meeting and the nomination submitted to the president of the ACM via the chairman of the ACM Student Chapters Committee. The faculty sponsor shall be appointed chapter sponsor by the president of ACM to serve until a successor is appointed.
  • 2.The faculty sponsor shall be generally responsible for the activities of this chapter.
  • 2.1.Help provide continuity from year to year as student leadership and personnel change;
  • 2.2.Promote good student-faculty relationships;
  • 2.3.Help maintain university standards in all activities of the organization;
  • 2.4.Exercise financial supervision if necessary by
    • (a)Promoting prompt payment of bills and collection of dues, and
    • (b)Overseeing the settlement of all accounts in the even of dissolution of this chapter; and
  • 2.5.Represent the student chapter interests to the faculty and administration.
  • 3.The faculty sponsor shall be a Member in good standing of the ACM.

ARTICLE VII – EXECUTIVE COUNCIL

  • 1.The Executive Council shall consist of the chapter officers, the immediate past chairman, and the faculty sponsor. The Executive Council shall meet and nominate the faculty sponsors immediately following the annual election meeting.
  • 2.Except as otherwise provided in these bylaws, the Executive Council shall act for this chapter in all matters except election of officers at the annual election meeting and the amendment of these bylaws. Minutes of all Executive Council meetings shall be available for inspection by any member of this chapter and shall be filed with the chapter records.
  • 3.Meetings of the Executive Council shall be called by the chairman at his or her discretion or upon request of any member of the Executive Council.

ARTICLE VIII – COMMITTEES

  • 1.The Standing Committees shall be:
  • 1.1.The Program Committee, which shall plan and arrange meetings of the chapter in accordance with membership interests and the aims of this chapter as set forth in Article II: and shall prepare a calendar of regularly scheduled meetings each year.
  • 1.2.The Publicity Committee, which shall maintain a mailing list, and publish and distribute all notices to members of this chapter; and shall provide additional publicity of chapter activities as appropriate. (If you expect to publish a chapter newsletter, you may specify the relationship between the editor and the Publicity Committee Chairman. It could be the same person, but Publicity should go on even if the newsletter stops.)
  • 2.Each Standing Committee shall consist of at least three voting members of this chapter; it may one or two additional members who are either voting or non-voting members of this chapter.
  • 3.The Nominating Committee shall consist of three voting members of this chapter, at least two of whom shall not be members of the Executive Council. The chapter chairman shall appoint the Nominating Committee at least one month prior to the annual election meeting. At the annual election meeting, the Nominating Committee shall present at least one nominee for each office.
  • 4.In addition to Standing Committees, Temporary Committees may be established by the chapter chairman.
  • 5.The chairman and members of both Standing and Temporary Committees are appointed by the chapter chairman, except as otherwise provided in the bylaws. All committee appointments shall terminate at the end of the annual election meeting.

ARTICLE IX – MEETINGS

  • 1.Meetings shall be held as planned by the Program Committee.
  • 1.1.This chapter may hold meetings only in places that are open to all members of the Association for Computing Machinery.
  • 2.The annual election meeting shall be held during the Winter Semester of every year.
  • 2.1.Following the report of the Nominating Committee, additional nominations may be made from the floor by any voting member.
  • 2.2.After the nominations are closed, the voting members present shall vote.
  • 2.3.A majority of the votes case for any office is necessary for election to that office.
  • 2.4.The secretary shall present the annual chapter report.
  • 3.Written notices shall be distributed to all members at least one week prior to any meeting.
  • 4.There shall be at least six meetings each year.
  • 5.A quorum of this chapter for the conduct of business shall consist of ten voting members of a majority of the voting members of this chapter, whichever is smaller.

ARTICLE X – DISBURSEMENTS AND DUES

  • 1.Disbursements from the treasury for chapter expenditures shall be made under authorization of the Executive Council and be included in the minutes of that meeting.
  • 2.Annual dues shall be established upon recommendation of the Executive Council and approved by a majority vote or the voting members present and voting at any chapter meeting, providing that the notice for the meeting included this as an item of business.

ARTICLE XI – AMENDMENTS AND PROCEDURE

  • 1.Amendments to these bylaws shall be made in the following manner.
  • 1.1.The proposed amendment shall be read at a regularly announced chapter meeting.
  • 1.2.Three copies of the proposed amendment shall be sent to the executive director of the ACM, requesting the approval of the chairman of the Student Chapters Committee and the chairman of the Constitution and Bylaws Committee.
  • 1.3.After approval has been received from the designated ACM authority, the proposed amendment shall be distributed to the membership in writing with notice of a subsequent meeting at which the amendment will be considered.
  • 1.4.At the designated meeting the amendment shall be read again, discussed, and voted upon. Two-thirds of the voting members present and voting shall be required to adopt the amendment.
  • 2.The rules in Robert's Rules of Order Revised shall govern this chapter in all cases to which they are not applicable, and in which they are not inconsistent with these bylaws.
  • 3.Rulings on any point of procedure not included in these bylaws shall be made by the chairman with approval of the faculty sponsor.

ARTICLE XII – DISSOLUTION

    In the event of revocation of the chapter of dissolution of this chapter, all the assets of the chapter will be transferred to the Association for Computing Machinery.